Ontario government discusses improvements to the Ontario Business Registry (OBR) and new features

Some new features were recently added to enhance the Ontario Business Registry (OBR) system.  One of the main features includes a Proof of Filing Document made available when filing an Initial Return / Annual Return / Notice of Change under the Corporations Information Act for corporations under the Ontario Not-for-profit Corporations Act (ONCA).  The Proof of Filing document is made available to download when getting a confirmation email from the Ontario Ministry indicating the filing was processed.  However, it should be noted that the Proof of Filing document is not a complete copy of the form that was filed.  The Proof of Filing document only shows the changes being made from the filing, such as any changes being made to the directors or officers (i.e. updating an address for service, removing or adding a director/officer).

If changes are being made to the Primary Activity Code or Official Email Address, such changes are not produced on the Proof of Filing Document.  While it is good that the Ministry is producing such a document outlining the changes being made, it does not show a complete list of the current directors and officers, so one would need to either log on to the corporation’s profile using a company key (which you must be authorized to do so) or obtain a Profile Report which comes with a fee of $8.

Here is the note from the Ontario Ministry: